When editing documents in the old days, we passed around a printed document and used different colored pens. By default, Word assigns a different color for each. For example, to change the formatting that is displayed when someone inserts new text, click an option from the drop-down menu next to Insertions. In the Track Changes dialog box, you can control how you want markup to appear in your document. On the Review tab, click Markup Options > Preferences. Change the way that markup is displayed.In this article, we'll review the basics so you can put its flexibility to work for you.Select the Review tab in the ribbon. It's a collaborative tool that's easy to use, but some users struggle with its many options and fail to get the most out of it. Word's Track Changes feature is similar, but edits and changes are made electronically.
Word 2007 Tracked Changes Review Download The ExampleTurn it onInformation To accept or reject the changes: In Word 2007/2010/2013, go to the Reviewing ribbon. If you're still using Word 2003, your document won't match those shown in this article, but the basic options are still available. Or you can download the example. Note: You can use most any document with plenty of text to edit if you'd like to follow along with the examples. Select the Track Changes button again to turn off tracking.Microsoft Word Mac Change Auto Correct In Single Document Can I Download Microsoft Office On My Mac For Free Microsoft Office For Mac Trial Version Download Microsoft Office 2011 Autoupdate Mac Not Working Microsoft Hup Office Mac Microsoft R Open 3.5.3 For Mac Free Microsoft Office 2013 Product Key For Mac Microsoft Word 2011 Free Mac Microsoft Remote Desktop Mac Retina Display Microsoft. The button will appear darker than the rest of the ribbon when Track Changes is turned on.In Word 2003, display the Reviewing toolbar by choosing Toolbars from the View menu and checking Reviewing.Users are often confused by this feature's on and off status. Then, select Track Changes from the drop-down's list. To enable Track Changes, click the Review tab and then click the Track Changes option in the Tracking group. If you need a version history or you want to collaborate with others, use Track Changes. For most of us, it's all we need. For example, if you delete text, it doesn't disappear. What it looks likeWith Track Changes enabled, changes are visible in markup form. That way, the author has fewer stops to make during the last edit. Make your change, and then click the indicator again to turn the feature back on. The button acts as a toggle - click it to enable it, click it again to disable it.A background color indicates that the feature is enabled.In addition, you can add the Track Changes indicator, shown in Figure B, to the Status bar by right-clicking the Status bar and selecting Track Changes.Figure B Add the Track Changes indicator to the Status bar.If a change is necessary - not preferential - and you don't need the author's permission, you can temporarily disable Track Changes by clicking the Status bar indicator. When it's disabled, the background is transparent. In the resulting dialog, click Advanced Options. Figure C shows a simple markup including deleted and added text, among other changes.Figure C Track Changes lets you see suggested changes.Most people never change the default formats, but you can by clicking the dialog launcher for the Tracking group. Word underlines added text. CommentsWhile in the editor role, it's efficient to mark changes, such as typos and other formatting changes that you know must be made. In this case, you'd open the Track Changes Options ( Figure D) and uncheck the Track Formatting option. For instance, perhaps you don't want to view formatting changes. By default, the color for many edits is dependent on the reviewer, but you can force a specific color that's independent of the reviewer.You might find that you don't need to view all revision notes, and Word will let you remove some of them. Spend a little time reviewing these options so you can customize the settings to your advantage.Figure D You can change the default formats.Word will assign a different markup color for each user so you can easily track multiple reviewers. Figure D shows the resulting dialog. Here's why: editing changes require that the author stop and reject or accept the edits, but the author can delete all the comments with one quick action.There's a danger that users who are unfamiliar with the feature will use comments for everything. When this happens, use a comment to suggest the change. You will, however, run into changes that are preferential. Free web site design tool for macWord will display a user name along with the comment.Figure E Use comments to suggest preferential changes. When Word displays the empty comment balloon, enter your comment, as shown in Figure E. Then, click New Comment in the Comments group. If you use a comment to suggest everything, the author will work harder than necessary by having to implement changes instead of accepting them.When a comment is appropriate, position the cursor at the place you're referencing, or simply select the text. (Many users find inline revisions distracting.) To implement this change, choose one of three options from the Show Markup drop-down (choose Balloons): You might prefer to see these revisions in the right margin. For example, most revisions appear inline by default ( Figure C). Fortunately, you can control the setup so that it works for you. For instance, let's suppose you want to accept (or reject) all the formatting changes because doing so will facilitate the rest of your editing task. What users don't realize is that Track Changes isn't an all-or-nothing feature you can work with specific types of revisions, separately. Putting it all togetherMany users can get this far, but when you're working with a complex document with lots of reviewers (and revisions), the author's job is more difficult. Besides being less distracting, balloons provide more detailed information about some edits.Figure F View markup to the right (or below) the document instead of inline.If you'd rather see the markup to the left, open the Track Changes Options ( Figure D) and choose Left from the Margin drop-down. Or you might choose the Vertical or Horizontal option from the Reviewing Pane drop-down. ![]() Using all of the display options to your advantage will help you apply these changes more efficiently.Do you have additional Track Changes tips and tricks? Share them in the discussion thread below. When the time comes to implement suggested changes, you simply reject or accept and Word applies the changes (or not) for you. After you've accepted (or rejected) the formatting revisions, repeat step 1 to reset all the markup displays.Whether you're working with a team or alone, you can use Track Changes to edit a Word document more efficiently. You must hide something for this option to be available.
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